Our Terms of Business
Engagement:
Perrin & Co (‘we' or 'us') is the trading name of Perrin & Co LLP. We are able to provide accounting, tax, VAT, payroll, company secretarial, bookkeeping and related business services. Our client (‘you' or 'your') will by definition normally either be an individual or group of individuals (trading or otherwise), a partnership, a limited liability partnership (‘LLP') or a limited company and by appointing us to act you agree to all matters in relation to these terms and conditions (i.e. 'Our Terms of Business').
Unless you specifically request certain work to be either included or ignored we will consider the scope of our responsibilities to be as follows:
Individuals (non trading): Preparation of your relevant yearly tax return; calculation and advice concerning the associated tax position.
Individuals (trading): Preparation and/or review of your trading accounts as necessary; computation of the tax assessable business profit; preparation of your personal yearly tax return; calculation and advice concerning the associated tax position.
Partnerships: Preparation and/or review of the partnership accounts as necessary; computation of the tax assessable business profit; preparation of the relevant yearly partnership tax return; preparation of the individual yearly tax return for each partner who has engaged us to act in respect of their personal tax affairs; calculation and advice concerning the same partners' associated tax positions.
LLPs: As ‘Partnerships' above.
Limited Companies: Preparation and/or review of the company accounts as necessary; computation of the tax assessable business profits; preparation of the relevant yearly company tax return; preparation of the individual yearly tax return for each director or senior employee who has engaged us to act in respect of their personal tax affairs; calculation and advice concerning the same directors' or senior employees' associated tax positions.
Changes in Scope:
Should you require any changes to any of the above or wish specific work to be either included or ignored then your written confirmation will normally be required.
Conflict of Interest:
Potentially, a situation could exist which presents a conflict of interest between your affairs and those of another client and vice versa. If this happens and we become aware of it we will immediately notify both you and the other party involved and await your separate responses and/or agreements before deciding whether to proceed further.
Your Responsibilities:
You are responsible at all times for making available all reasonable and relevant information and explanations as required by us in our normal course of business. If usual day to day or specific detail is not provided to us within a sensible timescale or within a particular timescale stated by us we will accept no liability or responsibility for any penalties, interest or other problems that may arise as a result.
You must let us know immediately if there have been or are about to be any changes in circumstances or any business issues which may impact on our ability to properly advise you or act for you generally.
You are ultimately responsible for all submissions of information to H M Revenue & Customs, Companies House, etc and so you should carefully read all documents and paperwork issued to you by us in order to ensure that there are no inaccuracies or details needing further clarification. If there are then you must always alert us as appropriate.
It is a legal requirement for us to verify the identity of all new clients (and from time to time existing clients) and so you must supply us with sufficient evidence so as to do so, such as your passport or photo driving licence etc.
Payment for Our Services:
Unless otherwise specifically agreed by us by letter the frequency of our billings will be determined by us and our fees will be based on an hourly rate taking into account the level of partner and staff time assigned and the complexity of the work carried out. Our hourly rate charges may be revised from time to time without notice and details of current charges will always be made available to you upon request. Should the work to be undertaken be terminated before its natural conclusion we will be entitled to our fees up to that point.
Minor sundry expenses incurred by us on your behalf will not be passed on although we reserve the right to recharge any larger ad hoc costs to you. Any recharges will normally be subject to VAT at the prevailing standard VAT rate as will our normal fees and charges.
We expect full settlement of any account raised by us in good time and within 30 days of issue at the outside. Failing this we have the right to charge interest on any balances still outstanding beyond that timescale at a rate of 3% over and above the NatWest Bank plc base rate in force at the time.
If we act for a Limited Liability Partnership (LLP) or a limited company which goes into liquidation or any kind of formal financial administrative arrangement or simply fails to honour its financial commitments Our Terms of Business confer upon us the right to seek recovery of any unpaid fees and charges on a joint and several liability basis directly from either of the partner members of the relevant LLP or the officers of the relevant limited company. As such our terms negate any safeguards or protection that may be afforded or available to you under the Companies Act 2006 or similar in force at the relevant time.
Should we supply an estimate of fees then this will be given in good faith but will not be considered as contractually binding and any work undertaken in addition to that related to our estimate would be chargeable in any event.
Handling Client Money:
From time to time we may receive tax repayments or other monies on your behalf. Whilst in our possession these funds will be held in a separate designated Client Account and under normal circumstances will not be retained any longer than is practical with regard to obtaining bank and/or H M Revenue & Customs verifications etc. We may retain any interest derived from temporarily holding your monies as recompense for the cost of operating the account
Professional Indemnity Insurance:
To help protect the interests of our clients we hold continuous professional indemnity insurance cover the level of which is monitored annually to ensure that cover is deemed to be sufficient and appropriate based against the size of our firm and the overall make up of our client base. Upon request information about the insurance or guarantee and in particular the contact details of the insurer or guarantor (and the territorial coverage of the insurance or guarantee) will be proveded.
Termination:
Either you or we may terminate our engagement at any time by giving appropriate formal notice. Unless notice is given we shall assume that our engagement is to be automatically continued on a year to year basis.
Force Majeure:
We will not be liable to you for any delay or failure to fulfill our obligations caused by circumstances outside our reasonable control.
Confidentiality of Personal Data:
We will treat all of your information as confidential. We will not use or disclose any information connected with you without your prior consent, other than in the normal course of administering your affairs or except where we are compelled to do by law (including law enforcement agencies). In such instances information held by us may be disclosed on a confidential basis and in accordance with the Data Protection Act 1998 to such third parties.
Basis of Arrangement:
All wordings and arrangements are deemed to be subject to and in accordance with English Law.
Website:
Aside from 'Our Terms Of Business' above the other content of this website is intended to provide general guidance (such as the 'Useful Dates' page) and you should not act upon any information contained therein without seeking the appropriate formal confirmations on the particular facts at issue.
Although every effort has been made to ensure that the content of this website is up to date and accurate, errors may occur and as such we do not guarantee that information contained is complete or free of errors or viruses. We accept no liability for any loss or damage whatsoever arising as a result of any decision or action taken or refrained from as a result of information contained on this website.
The website may include links to third party websites that are controlled and maintained by others. We are not responsible for the content or availability of such sites and any link to a third party's website should not be construed as an endorsement by us of that third party or of its products or services.
